How to Stay on Top of Your Small Business Transactions
As a small business owner, staying on top of your financial transactions is essential. This means tracking every sale and expenditure to keep your business' finances organised. However, this can feel overwhelming when you first get started!
It would help if you tracked your transactions to stay on top of your business's finances and ensure that you are paying the right amount of tax.
In this blog post, we'll take you through how to track your business' finances and the different types of transactions that you need to be aware of. Let's dive in.
Daily Business Transactions
There are several different types of transactions that you need to track day-to-day for your small business. These include:
- Customer invoices
- Vendor invoices
- Banking transactions
- Customer cheques or deposit slips
- Cancelled cheques
These are just a few transactions you need to track daily. Depending on your business type, you may also need to track other transactions.
For example, you will need to track inventory and shipping costs if you sell products online.
It's important to keep on top of these transactions, as they will give you a clear insight into your business' finances. This way, you can ensure that you are keeping accurate records and that your business is running smoothly.
Month End Transactions
You will also need to track some additional transactions at the end of each month. These include:
- Bank reconciliation
- Accounts receivable
- Accounts payable
- Cheques and deposit registers
- Sales report
- Inventory ageing report
- Payroll register
- Monthly income statement
- Balance sheet
Tracking these transactions will give you a clear picture of your business's financial health. This way, you can identify any areas where you may need to make changes or improvements. It would be best if you also compared these transactions against the previous month and the same month last year to see your business growth clearly.
Year-End Financial Transactions
You will need to track some additional financial transactions at the end of the year. These include your annual:
- Income statement
- Balance sheet
- Cash flow statement
These documents are essential for tax purposes. However, they will also give you a good indication of your business's financial health for the year. This way, you can identify areas where you may need to make changes or improvements before problems pile up.
Cloud Accounting Software
It may seem impossible to keep track of all these transactions, but thankfully there are some tools that can help.
Enter: cloud accounting software.
Cloud accounting software makes it easy to track your business' finances and see where your money is going. This way, you can ensure that your records are accurate and up-to-date.
With cloud accounting software, you can automate invoices, upload receipts via your smartphone, keep an eye on cash flow and generate detailed financial reports with the click of a button. This way, you can gain detailed financial insight into your business whilst also saving time.
There are many different cloud accounting software options available. Some of the most popular ones include:
Each of these software options has different features and pricing plans. Again, it's best to speak to your accountant or financial advisor about the program and subscription package that best suits the needs of your business.
Keeping on top of your small business' financial transactions is essential for keeping accurate records and ensuring that your business runs smoothly. Trust us- in three months, you'll be delighted that you started tracking today.